FOLLOW US:

EDITED BUDGETThe primary purpose of the Budget and Finance (BUDFIN) – Purchasing & Contracting (P&C) internet site is to publicize critical Contracting documents in support of JWC. The intent is furthermore to raise the general awareness of business opportunities with NATO. Key supporting information such as ongoing procurements, contract awards and Frequently Asked Questions are also provided.

The site is under continuous development and further enhancements will progressively be implemented.

Any constructive suggestions are welcomed to enhance the usefulness of this website.

Please do not hesitate to contact me, or any member of the team, if you require further guidance regarding JWC contract requirements.

Kjetil Sand
Chief JWC Purchasing & Contracting


Parity Rates Return to top

 


Procurements Return to top

 

JWC-19-R-0013 - OPFOR DOCUMENTATION PACKAGE
Bid Closing Date is 21 November 2019, at 12:00 (Local time).


Questions submitted Week 46 OPFOR Documentation Package
Questions submitted Week 45 OPFOR Documentation Package
JWC-19-R-0013 Request for Bid

This email address is being protected from spambots. You need JavaScript enabled to view it.

Bid Closing date for this IFIB: New Closing Dat; Monday, 26 Aug, 2019, at 1300. POC This email address is being protected from spambots. You need JavaScript enabled to view it.

 

***NEW***Bid Closing Date Extension 26 AUG 19

***NEW***IFIB-ACT-JWC-19-08 STOC Clarification Week 31
***NEW***Role Player Statistics 2018
***NEW***Questions Week 28
***NEW***IFIB-ACT-JWC-19-08_Annex_A_to_SOW_-_Exercise_Play_Functions_Book-REVISED 04.07.19
***NEW***Exercise Support - STOC Bidder's Conference Final
***NEW***Certification of Security Clearance
***NEW***BIDDERS CONFERENCE 02.07.19 - Q&A

IFIB_ACT_JWC_19_08_Questions_Week_27_STOC

IFIB-ACT-JWC-19-08 Questions Week 25 - STOC
ACT-JWC-19-08 Annex C-1 to Part I - Bidding Form
IFIB-ACT-JWC-19-08 Annex B-3 Past Performance
IFIB-ACT-JWC-19-08_Annex_A_to_SOW_-_Exercise_Play_Functions_Book-REVISED 04.07.19
IFIB_ACT_JWC_19_08_Annex B to the SOW
IFIB-ACT-JWC-19-08 A Annexes to Part I
IFIB-ACT-JWC-19-08 Bidder's Conference Form
IFIB-ACT-JWC-19-08 STOC SERVICES

IFIB-ACT-JWC-19-09 OCCASUS
Bid Closing date for this IFIB: Thursday 25 July 2019, at 13:00 hrs. POC
This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.

***NEW***Questions submitted Week 27
190627_Questions_and_Answers_3 IFIB-ACT-JWC-19-09
190625_IFIB-ACT-JWC-19-09_ Bidder_Conference_Notes
190625_IFIB-ACT-JWC-19--09_Bidder_Conference Slides_2
190625_IFIB-ACT-JWC-19-09_Bidder's Conference Slides_1
190621_Questions_and_Answers_2 IFIB-ACT-JWC-19-09
190614_Questions_and_Answers_1 IFIB-ACT-JWC-19-09
190515_Annex A_ to Part I_of_IFIB-ACT-JWC-19-09
190515_Annex_A_to_Part_III_Section_B_of_IFIB-ACT-JWC-19-09
190515_Annex_B-2_to_Part_I_of_IFIB-ACT-JWC-19-09_external
190515_Annex_C_to Part I_of_IFIB-ACT-JWC-19-09
190515_Part I_and_II_of IFIB-ACT-JWC-19-09
190515_Part_III_Section_B_SoW_of_IFIB-ACT-JWC-19-09

NOI-IFIB-ACT-JWC-19-08 – Exercise Support – Short Term Operational Contractors (STOC)
Nomination of Bidders closes 22 Mar 19. POC This email address is being protected from spambots. You need JavaScript enabled to view it.
NOI ACT-JWC-19-08 STOC

 

NOI-IFIB-ACT-JWC-19-09 – Scenario Development Support Contract – OCCASSUS
Nomination of Bidders closes 19 May 19 POC This email address is being protected from spambots. You need JavaScript enabled to view it.
NOI ACT-JWC-19-09 SDSC OCCASSUS

ACT-JWC-18-56 – Geospatial Deliverable Support
Bid closing for this IFIB: Tuesday 29 OCT 2019, at 13:00 hrs  POC This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.

Questions and Answers Week 39- 30 Sep 2019
190920 IFIB-JWC-ACT-18-56 Amendment 1

GDSC Bidder's Conference Slides 17 Sept - FINAL
Questions and Answers from GEO Bidder's Conference 17 Sept 19


NOI-ACT-JWC-18-56 – GEO Support Contract – Update 21 Aug 19

190823_Annex A_to part l_of_IFIB-ACT-JWC-18-56
190823_Annex B1_Technical Form_IFIB-ACT-JWC-18-56

190823_Annex B1_Technical Form_IFIB-ACT-JWC-18-56

190823_Annex_A_to_Part_lll_Section_B_of_IFIB-ACT-JWC-19-18-56

190823_AnnexB1_Attachment_Q6_IFIB_ACT_JWC-18_56

190823_AnnexB1_Attachment_Q7_IFIB_ACT_JWC-18_56

190823_AnnexC1_Bidding Form_IFIB_ACT_JWC_18_56

190823_Part_l_and_ll_of_IFIB-ACT-JWC-18-56

190823_Part_lll_Section_B_SoW_of_IFIB-ACT-JWC-18-56


ACT-JWC-18-63 – Furniture *

POC: This email address is being protected from spambots. You need JavaScript enabled to view it.
*Bidding has been postponed to Q4 2019. All parties who have already sent interest will be contacted when solicitation is released.
NOI – ACT- JWC-18-63 – Furniture

Joint Warfare Centre
Purchasing & Contract Section
Attn: Kjetil Sand, Chief Purchasing and Contracting
PO Box 8080
4068 STAVANGER
NORWAY
Tel: +(47) 52 87 92 91
Fax: +(47) 52 87 92 99 –
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

  


Archived Procurements Return to top

JWC-19-R-009 - Occupational Health Advisory Services
Bid Closing date is Thursday 14 March 2019, at 15:00 hrs. POC
This email address is being protected from spambots. You need JavaScript enabled to view it.
(1) Part I Bidding Instructions JWC-19-R-009 - Occupational Health Advis... 
(2) PART III Statement of Work JWC-19-R-009 - Occupational Health Adviso...

IFIB-ACT-JWC-18-88 Procurement of Vehicles 
Bid Closing date for this IFIB: Friday 5 April 2019, at 12:00 hrs. POC This email address is being protected from spambots. You need JavaScript enabled to view it.
IFIB-ACT-JWC-18-88 Procurement of Vehicles PART I-II-III & Annex

RFQ-JWC-18-R-0101 – MNDDP Support TRJA19
POC: This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. Closes 25 SEP 2018
*Interested parties for this RFQ must contact POC above to receive Annex A and B.
TRJA 2019_RFQ JWC-18-R-0101 - MNDDP Support Posting
Questions and Answers RFQ JWC-18-R-0101
NEW Questions and Answers 2 RFQ JWC-18-R-0101

ACT-JWC-18-45 – Canteen Services
POC: This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. Closes 01 Oct 2018
IFIB_ACT_JWC_18_45_CANTEEN SERVICES
IFIB-ACT-JWC-18-45 A Annexes
IFIB-ACT-JWC-18-45 Past Performance Annex B-3
IFIB-ACT-JWC-18-45 Financial Proposal Annex C-1

IFIB-ACT-JWC-18-57 – Vehicle acquisition
POC torgeir.strand at jwc.nato.int or This email address is being protected from spambots. You need JavaScript enabled to view it. Closes Friday 5 OCT 2018 12:00 Central European Time
PART I - II - III - IFIB-ACT-JWC-18-57 Procurement of Vehicles, ink Annex
IFIB-ACT-JWC-18-57 QandA 1
IFIB-ACT-JWC-18-57 QandA 2
IFIB-ACT-JWC-18-57 QandA 3

RFQ-JWC-18-R-0098 – TOPFAS Study
POC: This email address is being protected from spambots. You need JavaScript enabled to view it. Closes 06 Aug 2018

RFQ – ACT- JWC-18-R-0098 – TOPFAS Study

NOI-IFIB-ACT-JWC-18-57 – Vehicle acquisition
Nomination of bidders closes 12 July 2018. POC torgeir.strand at jwc.nato.int

20180611 NOI Vehicle acquisition IFIB-ACT-JWC-18-57

ACT-JWC-18-33 - Scenario Deliverable Support Contract (SDSC) for the Development and Delivery of the FIKSO Setting and Scenario
Bids Closing Date: Bids must be received at JWC not later than 12:00 hours (local time) 20-June-2018 (UPDATED);
Contract Start Date: 01-October-2018.
All questions must be received by 10-June-18 to give P&C time to respond and companies time to prepare bids accordingly.
Please fill out and return 6 Acknowledgement of Receipt IFIB ACT-JWC-18-33 to This email address is being protected from spambots. You need JavaScript enabled to view it. if you intend to submit a bid.

1 Bidding Instruction_IFIB_ACT_JWC_18_33_FIKSO_SDSC
2 Bidding Instruction_IFIB_ACT_JWC_18_33_Annex_A_8
3 Bidding Instruction_IFIB_ACT_JWC_18_33_Annex_B-1
4 Bidding Instruction_IFIB-ACT-JWC_18_33_SOW_Annex_A_App_1
UPDATED - 5 Bidding Instruction_IFIB-ACT-JWC-18_33_SOW_Annex_B (Annex B will be sent upon request)
6 Acknowledgement of Receipt IFIB_ACT-JWC-18-33 ;
Questions & Answers 0001 - IFIB_ACT_JWC_18_33_FIKSO_SDSC
Questions & Answers 0002 - IFIB_ACT_JWC_18_33_FIKSO_SDSC
Questions & Answers 0003 - IFIB_ACT_JWC_18_33_FIKSO_SDSC
LATEST - Questions & Answers 0004 - IFIB_ACT_JWC_18_33_FIKSO_SDSC

ACT-JWC-18-45 – Canteen Services
Closes 13 June 2018. POC This email address is being protected from spambots. You need JavaScript enabled to view it.
NOI – ACT- JWC-18-45 – Canteen Services ;

ACT-JWC-18-33 – Scenario Deliverables Support Contract
Update 3. April. Please note the following correction: This setting and scenario is planned to be used for the first time in support of EX TRIDENT JUPITER 2019 2020.
NOI - ACT-JWC-18-33 - Scenario Deliverables Support Contract ;

Request for Information – Layout and Printing Services
RFI Closing Date – 11:00 AM Local JWC Time 23 Feb 2018; Contract Date potential Mar 2018-Sept 2018; POC This email address is being protected from spambots. You need JavaScript enabled to view it.
Please Label Subject to email "RFI – Layout and Printing Services"
Request for Information - 15th Anniversay Book Layout and Printing ;

Request for Proposal – Short Term Translator – JWC-18-R-0001
Bid Closing Date- 11:00 AM Local JWC Time 22 Feb 2018; Contract Date: Mar 2018-Dec 2020; POC This email address is being protected from spambots. You need JavaScript enabled to view it.
RFQ JWC-18-R-001 SHORT TERM TRANSLATOR ; PROOFREADING JOURNALISTIC EDITORIAL AND LANGUAGE ENHANCEMENT ; TRANSLATION FROM NORWEGIAN TO ENGLISH ; TRANSLATION FROM ENGLISH TO NORWEGIAN ;

Request for Proposal – MNDDP Support TR JE 2018 – JWC-18-R-0007
Bid Closing Date- 11:00 AM Local JWC Time 12 Feb 2018; Contract Date: Feb 2018-Jul 2018; POC This email address is being protected from spambots. You need JavaScript enabled to view it.
If interested please contact POC.

Request for Proposal – Medical Services – JWC-17-R-036
Questions & Answers; Part I - Bidding Instructions; PART III - Statement of Work; Medical Services Contract; Evaluation Criteria Scoring - Pass or Fail; Evaluation Criteria Scoring - Desirable;Calculation of Best Value; Acknowledgement of Receipt; Appendix 1; Appendix 2; Appendix 3; Appendix 4; Appendix 5; Appendix 6 - Distance Map; Appendix 7

Invitation for Bid for Short Term IM Support – JWC-17-R-043
Bid Closing Date - 10:00 AM Local JWC Time, 15-August-2017; Contract Date: 18-September-2017 Until 16-June-2018
Short Term IM Support; Part I Bidding Instructions

RFQ JWC-15-R-0219 - LOGFAS SUPPORT FOR TRJR 2016

IFB-JWC-16-R-0003 – THREE SWORDS MAGAZINE

IFIB - ACT - JWC - 16 - 01 - ON SITE ENGINEERING SUPPORT FOR NEC CCIS UPGRADE - MAGNUM

JWC-16-R-0033 - CAPABILITY PACKAGE ADDENDUM DEVELOPMENT COORDINATION CONSULTANCY

JWC-16-R-0047-SHORT TERM TRANSLATOR SERVICE

JWC-16-R-0046-SHORT TERM ONLINE CONTENT PRODUCER

JWC-16-R-0089 Rental and Service Agreement Shredders

ACT-JWC-16-51 New Exercise Setting - Working title VOSOTAN

ACT-JWC-16-19 Invitation for International Bidding for CAX OPERATOR SUPPORT SERVICES for Stavanger, Norway

 

 


Contacts Return to top

Head of Office - Mr. Kjetil Sand
Tel +47 52 87 92 90
This email address is being protected from spambots. You need JavaScript enabled to view it.

Staff Officer – Lt Cdr Paal Haarr
Tel +47 52 87 92 91

Buyer & Contracting Administrator - Mr. Torgeir Strand
Tel +47 52 87 92 96
This email address is being protected from spambots. You need JavaScript enabled to view it.

Buyer & Contracting Administrator - Ms. Anne Grethe Bjåstad
Tel +47 52 87 92 97
This email address is being protected from spambots. You need JavaScript enabled to view it.

Contracting Superintendent - MSgt Julie Hansen
Tel +47 52 87 92 94
This email address is being protected from spambots. You need JavaScript enabled to view it.

Travel Assistant
Tel +47 52 87 92 92 or 93
Fax +47 52 87 92 95
(Outside normal working hours, contact VIA Egencia Travel Agency, Tel: +47 23150470)
This email address is being protected from spambots. You need JavaScript enabled to view it.


Invoices:

The Joint Warfare Centre (JWC) has upgraded its invoicing system to an automated electronic system that automatically scans invoices received via email. This is the preferred method for receiving all invoices. Purchase orders will have instructions that include the email address in which a contractor should submit their invoices. Please use PDF only.

All manual invoices can be sent to the following address:

Joint Warfare Centre
BUDFIN, P&C Section
PO Box 8080
4068 Stavanger
NORWAY

Visiting address:

Joint Warfare Centre
Eikesetveien 29
4032 Stavanger
NORWAY

Shipping address:

Joint Warfare Centre
Soma Tekniske Verksted Supply
Stangelandsvegen 26
N-4051 Sola
NORWAY 

Kolsås:

NEC CCIS SSC
Post box 25
1333 Kolsås
NORWAY

 

 



Contracting FAQs Return to top

I am a business who is interested in bidding on NATO JWC solicitations. Where can I review solicitations and present-day requirements?
Information about NATO solicitations can be found on our website.

What kind of security clearance do I need to contract for NATO?
The Statement of Work for the Request for Proposal will specifically state the level of clearance required by NATO. In general, at minimum, NATO SECRET clearance is mandatory.

Are NATO security clearances the same as clearances for my nation? In other words, if I already have a national security clearance, do I have NATO clearance as well?
NO. The Statement of Work for the Request for Proposal will specifically state the level of clearance from NATO that the firm will be required to have. NATO's clearance levels function independent of any clearance levels for other nations. However, it is understood that for most NATO nations, granting of a NATO security clearance is handled in a similar manner to that of obtaining a national security clearance. Please contact your National Security Office for information on their procedures for obtaining NATO clearances.

Who should I use as a point of contact at NATO for discussion before and after submitting a proposal? To whom should I address questions about the project or the Statement of Work?
The appropriate points of contact for any questions are included in the Request for Proposal.

Who else is bidding or submitting a proposal and what price(s) are they quoting?
NATO reserves all information about potential bidders and current bidders as procurement sensitive. However, NATO Purchasing & Contracting Branch ensures maximum visibility to all nations regarding contract opportunities.

How do taxes and tax exemptions work?
International agreements approved by NATO Nations ensure that NATO HQs are exempt from paying taxes and duties on commercially procured goods and services. Generally speaking, Purchasing & Contracting branches can procure goods and services without paying taxes and duties or establish a procedure, under the guidance of the Financial Controller, to recuperate paid taxes or similar fees.

Will work on this project be tax exempt?
Because of a series of international agreements, NATO will not pay taxes for goods & services that it procures or will recuperate the funds that it expends upon taxes with the guidance of the Financial Controller.

Can my proposal deviate from the RFP?
A firm may submit an alternative proposal that deviates in part from the Statement of Work from the Request for Proposal IF AND ONLY IF it submits a compliant proposal in addition to the alternative proposal. Any deviations in the primary proposal will result in a detraction of points during the award process.

May my company submit more than one proposal?
A bidding firm must submit a proposal that conforms to the Statement of Work for the Request for Proposal and may submit one or more alternative proposals in addition to the conforming proposal.

Are there any categories of firms to which NATO gives special treatment (i.e. registered small business or veteran owned firm)?
All firms are given equal treatment before, during, and after the bidding process.

Does my business have to be from a NATO Nation in order to submit a proposal?
NATO seeks business only from member nations. However, if no Member nation submits a proposal, then a nation from the Partnership for Peace may submit a proposal. But if a firm from a Partnership for Peace nation submits a bid that competes with a bid from a firm of a Member nation, then the bid of the firm from the Partnership for Peace nation must be declared noncompliant.

What is the international bidding process?
NATO regulations require that Requests for Proposals that are predicted to exceed Established Financial Limits (For 2010, all proposals exceeding €152,000) must be posted as an international notification of intent to begin bidding procedures. However, firms from any Member nation may bid on any proposal open for competitive bidding.

Can an English written request for proposal be translated into the local language?
Yes, but in the event of inconsistency between any terms of the contract and any translation into another language, the English language meaning shall govern.

Will my quote be accepted if submitted after the quote due date?
Quotes received after due date will not be used in award selection process. NATO JWC has the right to cancel request for quote/proposal any time before award.

Can I invoice before receipt of materials?
Yes, but invoice will not be paid until delivery of all items

What is required on all invoices?
Please ensure your invoice includes 1) the purchase order amount, 2) reference the purchase order and/or contract number, 3) a brief purchase order description, 4) and invoice date, 5) proper invoice number, 6) and your bank information. Failure to miss any of these requirements may constitute in a rejection of your invoice.

Is partial payments authorized?
Unless otherwise agreed, partial payments are not authorized. Full payment will be made when item(s) have been delivered and received.

 

 

 

 


Contracting Clauses Return to top

These are the clauses as directed by JWC, Purchasing & Contracting Section.